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Publications Note

General Note


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Funding Note

In 1965, Pennsylvania Hospital received its first grant from the American Philosophical Society to organize and microfilm the first one hundred years of the archives.

In 1974, the National Library of Medicine granted the Pennsylvania Hospital funding to inventory the Historic Library and to organize the second hundred years of the archives. These records reflect the growth of the Hospital, the increased specialization of medical care and the merger of small hospitals with this institution. The records also reflect the development of institutional mental health care in a separate physical facility.

In 1976, the National Library of Medicine awarded the Hospital another grant to re-catalog the historic medical library and to complete the organization and microfilming of the second hundred years of archives.

Note on Restricted Access

Not all materials in the collection are publicly accessible or reproducible. The physical condition of an item, copyright issues, donor restrictions, and Federal or State regulations will determine restrictions on access and reproductions.

According to the Hospital Insurance Portability & Accountability Act (HIPAA), effective April 14th, 2003, Hospital employees are not permitted to provide access to identifying information of any patient - past, present, or future. As a result, access to, or reproductions of, any images in which patients appear, cannot be granted, unless the patients' faces are blurred so as to be unrecognizable.

State law 50 P.S. 7111 prohibits the use of all patient mental health records.

The Pennsylvania Hospital closes non-mental health patient records for 100 years. Records older than 100 years are open for researchers to view. All non-patient related material is closed for 75 years from its creation. Certain restrictions might still apply on specific records.

Requests for Reproductions and Publishing/ Use Rights

When deemed appropriate, and when not restricted by federal or donor regulations, the Archivist may grant one-time, non-exclusive rights to publish hospital-owned images. Reproduction costs, Service charges, and Publication/ use fees may apply.

All requests for image reproductions must be in writing and should be delivered to the Hospital Archivist at least three weeks prior to the date the image is needed. Please request to view the "Details of Image Reproduction Services" information page and the "Image Services Fee Schedule" for additional information regarding image reproductions.

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies and other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of the specified conditions is that the photocopy or other reproduction is not to be "used for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Reproductions of materials in the Historic Collections of Pennsylvania Hospital are provided as a service to expedite research and lessen wear on image/ documents, and are made solely for the personal use of the individual researcher requesting them. Reproductions may not be transferred to another individual or organization, deposited at another institution, or reduplicated without prior permission of the Pennsylvania Hospital. Duplication by the Hospital in no way transfers either the copyright or the property right. Similarly, duplication by the Hospital does not constitute permission to publish, or to display materials, without the express written consent of the Pennsylvania Hospital Archivist via a signed Permission to Publish and/or Exhibit Materials form, and the payment of use fees where applicable.


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