Subseries A: Apothecary (Boxes
This subseries is made up, primarily, of receipts for medicines
and medical supplies, such as syringes, catheters, crutches,
jars, alcohol, and other items purchased for the use of the
Apothecary shop. Oversize materials are housed separately.
Subseries B: Building/Repairs (Boxes 72-78, 141)
This subseries consists of bills for building materials
and maintenance work done at Hospital-owned properties. Oversize
materials are housed separately.
Subseries C: Cash Books (Boxes
These bound volumes record the daily financial transactions
performed by the Steward and Matron. See also Ledgers, Monthly
Accounts, and Receipts.
Subseries D: Ledgers (Boxes
The Steward’s Ledgers list account debits and credits
for workers at the hospital, patient board, clothing and/or
funeral expenses, services provided, etc. These books also
record bad debts and the cost of materials. The accounts listed
in the Ledgers are a valuable source of information since
they detail the patients who were “sponsored”
by the account holders, providing notes about how long they
were in the hospital, and often their class or ethnic background.
Subseries E: Correspondence (Boxes 78, 110-112.2)
The Steward’s letter books contain a wide range of
correspondence—from orders of goods for hospital use
to reports on the condition of patients—in carbon copy
from either the Steward or the Secretary of the Board of Managers.
In addition to the letter books, there is a smattering of
correspondence from earlier time periods.
Subseries F: Household Expenses (Boxes 113-140,
This subseries consists almost entirely of receipts for
goods and/or services purchased. The expenses ranged from
butter and flour to clothing and coffins. In the cases where
goods were purchased for patients, the patients are often
identified by name. In an effort to simplify classification,
and because of ambiguity in some cases, items that would have
originally been broken down into categories such as “fodder”,
“incidentals”, “furniture”, etc. were
integrated into household expenses. For further specificity,
see the Cash Books and Monthly Account books, which provide
a succinct view of all the expenses for which the Steward
was responsible. Oversize materials are housed separately.
Subseries G: Monthly Accounts (Boxes
These bound volumes offer a summary view of all expenses
handled by the Steward.
Subseries H: Receipts (Boxes
This subseries is made up entirely of bound volumes, in
which the Steward recorded cash received, wages paid, and
checks written. There are numerous entries in the category
of “special nursing” that are recorded in conjunction
with the patient’s name.
Subseries I: Services/Wages (Box 166)
This subseries contains bills and receipts for services
performed by contracted employees. The variety of services
is wide-ranging—there are the mundane tasks of making
clothes and cleaning the privy, as well as more notable services
such as preparing bodies for burial.
Back to Section I, Series 2.