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Training Program
GENERAL SURGERY

Schedule Change Procedures

Goals

  • Full unequivocal compliance with all resident work rules – all SURGERY housestaff will comply regardless of clinical rotation or hospital.
  • Fair open equitable system to maximize changes for outside personal and academic conflicts and avoid any changes without one’s concurrence.
  • Systematic approach with clear rules and expectations – with the benefits of the work rules, also came a great decrease in flexibility.
  • Insure adequate patient care.
 
Process
  • MASTER ROTATION ASSIGNMENTS and MASTER WORK SCHEDULE are posted on the web and kept current.
  • Templated call schedules were developed by resident group with concurrence of service chiefs. All changes will be documented with email and will not be approved without the concurrence of all stakeholders, compliance residents and the service chief.
  • The email request should be sent to surgschedule@uphs.upenn.edu.
  • The email request is required to include:
    1. Purpose of the change, specifics in detail of the change and solution to assure coverage.
    2. Work rule compliance.
    3. Concurrence of ALL stakeholders and the service chief.
  • Requests without any of the above will automatically be denied.
  • Emergency requests should be sent directly to Lindsay Kuo, REC Chair (i.e. personal and family health issues, interviews, etc.)
 
Deadlines
  • Changes are due the Monday of the week prior to the change, by noon.
    (The week prior is defined as Monday 6 a.m. - Monday 6 a.m.)
  • Approvals/Denials will be communicated on Tuesday by 5 p.m.

Example:
Changes for 10/8/12 - 10/14/12 must be submitted by 10/2/12.

 

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