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ORDERING AN IMAGE

Details and Restrictions of Image Reproduction Services:

Service Charges:
All requests for image reproductions, regardless of the intended purpose, will be assessed a service charge to compensate for the staff time required to process the request. Non-profit organizations will be charged $15.00. Commercial organizations will be charged $30.00.

Reproduction Restrictions:
Not all materials in the collection are publicly accessible or reproducible. The physical condition of an item, donor restrictions, and Federal regulations will determine restrictions on access and reproductions.

According to the Hospital Insurance Portability & Accountability Act (HIPAA), effective April 14th, 2003, Hospital employees are not permitted to provide access to identifying information of any patient - past, present, or future. As a result, the Archivist is unable to provide access to, or reproductions of, any images in which patients appear, unless the patients' faces are blurred so as to be unrecognizable.

Delivery Method:
The Pennsylvania Hospital will not ship images via Federal Express or any other express delivery service, UNLESS a prepaid mailer is provided by the patron. Unless such special arrangements are made, all shipments will be made via standard United States postal service.

Requests for digital images will be sent via electronic mail, unless disk service is requested. Requests for images to be placed on floppy or Zip disks are subject to additional charges (see fee schedule for details). The Hospital's Historic Collections does not offer CD burning service at this time. A patron requesting reproductions may opt to pick his/ her order up when it is complete. In such cases, advance notification of the Archivist of pick up date and time is required.

Time to Process Order:
Orders will be filled as staff time permits. Most reproductions in print or slide format will be available within 2 weeks of the date the order is processed. Orders for reproductions of multiple images may require more time. Orders for reproductions in print and slide form that are required in fewer than five business days will be considered rush orders. Rush orders are subject to additional charges.

Barring unforeseen circumstances, requests for digital images delivered via e-mail will be processed within 3 business days of receiving payment. Requests for digital images to be saved to disk and delivered via post mail may require additional time.

The Pennsylvania Hospital reserves the right to decline reproduction requests if the amount of staff time required to do the work is deemed to be too extensive.

Published or Exhibited Images:
All patrons wishing to publish or exhibit an image from the Pennsylvania Hospital's Historic Collections must complete a Permission to Publish and/or Exhibit Materials from the Pennsylvania Hospital Historic Collections form and agree to all terms specified therein. Non-exclusive rights will be granted on a one-time only basis. Subsequent uses of Pennsylvania Hospital images will require additional permission and may be subject to additional use fees.

As specified in the Photographic Services Fee Schedule, a $50.00 fee will be charged for each image used for commercial purposes. A $100.00 fee will be charged for each image reproduced as cover art for commercial purposes. (These fees do not apply to images used for official Pennsylvania Hospital purposes or to images used for non-profit purposes.)

Copyright Restrictions and Warning:
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies and other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of the specified conditions is that the photocopy or other reproduction is not to be "used for any purpose other than private study, scholarship or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Reproductions of materials in the Pennsylvania Hospital Historic Collections are provided as a service to expedite research and lessen wear on image/ documents, and are made solely for the personal use of the individual researcher requesting them. Reproductions may not be transferred to another individual or organization, deposited at another institution, or reduplicated without prior permission of the Pennsylvania Hospital. Duplication by the Hospital in no way transfers either the copyright or the property right. Similarly, duplication by the Hospital does not constitute permission to publish, or to display materials, without the express written consent of the Pennsylvania Hospital Archivist via a signed Permission to Publish and/or Exhibit Materials form, and the payment of use fees where applicable.

Once you have read and are willing to comply with the aforementioned Details and Restrictions of Image Reproduction Services, you will be asked to read, complete, and sign a Permission to Publish and/or Exhibit Materials From the Pennsylvania Hospital Historic Collections Form.

 



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