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Summary

Publications Note

General Note

Arrangement

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ARRANGEMENT

Treasurer--Finance, 1751-1971.

Subseries A: Accounts Payable (Boxes 1-5, 11)

This subseries consists of receipted bills for major hospital expenses, wages of hospital employees, costs associated with the administration of loans, and records of payments on loans. Oversize materials are housed separately.

Subseries B: Accounts Receivable (Box 5)

In addition to receiving payments on loans and overdue balances on patient accounts, the Treasurer also handled dividends gained on stocks. This subseries offers a sampling of these activities.

Subseries C: Balance Sheets (Boxes 6, 6.1, 11)

This subseries is made up primarily of accounting worksheets that illustrate the state of the Hospital’s funds as handled by a particular Treasurer. In some cases, the worksheets summarize the receipts and payments made by the Steward. Because the Treasurer was ultimately responsible for all of the Hospital’s accounts, the records of the Steward were necessary for accurate reporting. Oversize materials are housed separately.

Subseries D: Bankrupt Estates (Box 6)

The colonial legislature funded the Pennsylvania Hospital in a number of innovative ways, one of which was the designation of unclaimed dividends from bankrupts’ estates to a special fund benefiting the Hospital. This subseries contains summary statements of these funds.

Subseries E: Bonds (Box 7)

Many of the bonds in this subseries are between the Contributors to Pennsylvania Hospital and the Hospital’s Treasurers. There are also bonds between individuals for mortgages that were transferred to the Hospital.

Subseries F: Capital Stock (Boxes 7, 11, flat files)

This subseries documents the fluctuations in funds maintaining the hospital’s infrastructure, which were invested in stocks and real estate. The majority of documents are summaries of investments, providing little detail about any particular entry. For more detailed information, consult the Cash Books/Daybooks/Ledgers, Correspondence, and Estates and Trusts subseries. Oversize materials are housed separately.

Subseries G: Cash Books/Daybooks/Ledgers (Boxes 12-25)

The Cash/Day Books contain information on salaries paid, money designated for expenses of each branch of the Hospital, loans, shares in companies, bonds, ground rents, contributions received, insurance, board of patients, capital stock, and mortgages.

The Ledgers give the details of particular accounts (i.e., payments with dates, as well as who made the payment), mostly in the case of mortgages, bonds, and ground rents.

Subseries H: Contributions (Boxes 7-8)

This subseries contains records of fundraising efforts, lists of contributors, contribution certificates, as well as a small amount of correspondence included with contributions. In addition to these general records, there are a group of small leather-bound notebooks that were used to document subscriptions collected by individuals during a fundraising campaign in 1867. The following individuals collected money for the Hospital’s 1867 Appeal: Jacob P. Jones, Joseph C. Turnpenny, William Biddle, M.L. Dawson, Charles Ellis, H.C. Lea, H.C. Gibson, Benjamin Marshall, Edward S. Buckley, Samuel Welsh, Samuel R. Shipley, and F.G. Smith. Two of the books have no name to identify the collector. Inside the cover of each book is a list of other persons authorized to collect money for the Appeal.

Subseries I: Correspondence (Boxes 9-11)

Dealing specifically with loans managed by the Hospital, much of the correspondence references transactions that took place through either the Loan Office or the Pennsylvania Land Company. It is especially evident in this subseries how intertwined the finance and real estate functions of the Treasurer were. Oversize materials are housed separately.

Subseries J: Estates and Trusts (Boxes 25.1, 25.2, 26-55)

Encompassing a wide range of legacies received by the Hospital, this subseries is one of the most comprehensive and complete aspects of the collection. Unlike the bulk of the financial records, the Estates and Trusts files carry through into the 1970s. These files detail investments, legal issues related to specific estates, and correspondence between executors and the Hospital Managers. Included in this subseries are wills and records of Orphan’s Court rulings in some cases.

Subseries K: Loan Office of 1773 (Boxes 11, 56)

This subseries consists of papers generated when Pennsylvania Hospital Managers were made trustees of the State Loan Office, from 1793-1806. Most of the loans the Office administered were for the cost of mortgages. There were officers across the state who collected on delinquent accounts or seized property in the case of longstanding unpaid debts. Many of the records in this subseries are listed by county. Oversize materials are housed separately.

Subseries L: Minutes (Box 57, 59-60)

This subseries is relatively small, consisting mainly of two bound volumes of Contributors’ and Real Estate committee minutes. Also included are extracts of Managers’ minutes related to purchases of land and other financial matters. Once again, there is a fair amount of overlap between the finance and real estate responsibilities of the Treasurer.

Subseries M: PA Land Company (Box 57)

These papers offer an account of monies granted by the British Parliament to the Hospital, which were vested in the Pennsylvania Land Company in London. The acquisition and transfer of these funds were facilitated by John Fothergill and David Barclay over the course of twenty years. The majority of material detailing the activities of the Loan Office is grouped with Correspondence.

Subseries N: Power of Attorney (Box 57)

This subseries consists entirely of Power of Attorney documents, most of which authorize the Hospital’s Treasurers to act on behalf of the Contributors.

Subseries O: Receipts (Boxes 58, 61)

This is another small subseries, the bulk of which is made up of books of check stubs.

Subseries P: Reports (Boxes 58, 61)
The majority of this subseries are miscellaneous committee reports, with most committees only being represented by one report. There is no historical continuity. The most interesting item in this subseries is the Summary of Fiscal History, which presents a picture of the first one hundred years of the Hospital’s financial decisions, primarily using a series of tables that graphically represent the Hospital’s gains and losses.

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